Procurement at UNDP

In order to fulfil its mandate and achieve its vision of empowered lives and resilient nations, UNDP must procure a significant volume of goods and services. As a public organization entrusted with donor funds and committed to supporting developing economies, UNDP works to improve access to quality assured supplies in a cost effective and reliable way. We do this by abiding the following principles:

  • Best Value for Money, which consists of the selection of the offer that best meets the end-users’ needs and that presents the best return on investment. Best Value for Money is the result of several factors, including quality, experience, the vendor’s reputation, life-cycle costs and benefits, and parameters that measure how well the good or service allows the organization to meet its social, environmental or other strategic objectives.

  • Fairness, Integrity and Transparency, which ensures that competitive processes are fair, open, and rules-based. All potential vendors should be treated equally, and the process should feature clear evaluation criteria, unambiguous solicitation instructions, realistic requirements, and rules and procedures that are easy to understand.

  • Effective International Competition, understood as giving all potential vendors timely and adequate information on UNDP requirements, as well as equal opportunity to participate in procurement actions, and restricting them only when it is absolutely necessary to achieve UNDP development goals; and

  • In the best interest of UNDP, which means that any business transactions must conform to the mandates and principles of UNDP and the United Nations.

UNDP has to strictly observe its financial rules and regulations. While this may sometimes lengthen the procurement process, UNDP delegates a significant amount of authority to its Country Offices, has introduced more flexible methods for low-value/low-risk purchasing, and approves purchase orders electronically, all of which save time and money for the organization and its vendors.

 

More information on UNDP procurement is available here.

Hiring consultants

70% of UNDP's procurement expenditures are spent for services. These could be executed by companies or individuals. At the country office level, the first step in selecting Suppliers is often market research, particularly if the product or service has not previously been procured. Business Units may source Suppliers through an expression of interest for commonly procured goods, registration of prospective Suppliers at UNGM and/or business seminars, where applicable.
Every country office establishes and manages its own supplier database. Once a roster of potential qualified Suppliers has been generated, Business Units evaluate each Supplier's capabilities and resources to successfully perform on a contract, if awarded.

The key parameters, which guide Supplier appraisal, include:

  • Technical capacity to deliver the goods and/or services as per schedule
  • Financial strength, where the quick ratio is the most widely used test of a company's financial strength and liquidity
  • The commitment of management to comply with UNDP General Terms and Conditions; and Evidence of meeting national or international quality standards for the product offered; or evidence of national and international acceptance of its services
  • Production capacity to provide after-sales-service for the goods or services provided
  • Environmental compliance (i.e. ISO 14000 Certification) and
  • Participation in the UN Global Compact (preferrable, but nor mandatory).

INDIVIDUAL CONTRACT APPLICATION FORMS

Offeror’s letter to UNDP confirming their interest and availability for the individual contractor (IC) assignment –this form is required from all IC applicants and must be filled out to the best of the offeror's knowledge and sent back as a standard document indicating the offerror's financial proposals as well. 

DOWNLOAD THE FORM HERE

Form P11 is the United Nations Development Programme personal history form required from all individuals applying for the Service Contract (SC) and Individual Contract (IC) modalities. 

DOWNLOAD THE FORM HERE

Procurement notices

 

UNDP Office in Azerbaijan announces a tender for:

 

UNDP projects announce tenders for:

REFERENCE: Long Term Agreement (LTA) for Supply and Delivery of Video Game Consoles and TVs on the basis of DAP Incoterms 2010 to various project locations in Azerbaijan l AZE

REFERENCE: Re-announcement Long Term Agreement (LTA) for Supply and Delivery of Bee Colonies, Beekeeping Tools, Beehive Boxes and Equipment on the basis of DAP Incoterms 2010 to various project locations under UNDP projects l AZE l Q&A

REFERENCE: Infrastructure Improvement for improvements and signs according to the international standards within project Addressing rights and well-being of women with disabilities and veterans of the Nagorno-Karabagh conflict l Q&A

Design and carry out a survey to assess beneficiaries satisfaction and feedback from their participation in the programme, Project 00109290: “Creating Inclusive and Decent Jobs for Socially Vulnerable Groups” l TOR

REFERENCE: Establishment of greenhouse for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Procurement of vegetable seeds for the targeted farmers under “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Procurement of the IT equipment for the Azerbaijan Tourism and Management University

REFERENCE: Procurement of feed equipment for targeted farmers under “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Procurement of a company for supply and installation of IP technology equipment and software for Energy Efficiency Information Center in the frame of Nationally Appropriate Mitigation Actions (NAMAs) for low-carbon end-use sectors in Azerbaijan

REFERENCE: Purchasing of vehicles for the State Customs Committee of the Republic of Azerbaijani within “Support to the Development of Red Bridge Border Crossing Point between Azerbaijan and Georgia” Project

INVITATION TO BID Supply and delivery of Network infrastructure, Firewall and Anti-DDoS solution, Storage and server expansion for Yevlakh Redundancy Data Center l UNDP e-Tendering User Guide for Bidders  l Responses to the questions l Responses to the Questions 2

REFERENCE: Procurement of the computer equipment’s for ensuring MHC programming requirements l Word version of the RFQ (PDF version prevails) 

REFERENCE: Procurement of equipment for land services for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Procurement of pomegranate seedlings for the targeted farmers under “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Procurement of equipment for improvement capacity of National Gen Bank under “Conservation and sustainable use of globally important agro-biodiversity” Project

UNDP Initiation Plan to programme the project preparation grant received from the GEF

 

 

 

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