Procurement at UNDP

In order to fulfil its mandate and achieve its vision of empowered lives and resilient nations, UNDP must procure a significant volume of goods and services. As a public organization entrusted with donor funds and committed to supporting developing economies, UNDP works to improve access to quality assured supplies in a cost effective and reliable way. We do this by abiding the following principles:

• Best Value for Money, which consists of the selection of the offer that best meets the end-users’ needs and that presents the best return on investment. Best Value for Money is the result of several factors, including quality, experience, the vendor’s reputation, life-cycle costs and benefits, and parameters that measure how well the good or service allows the organization to meet its social, environmental or other strategic objectives.
  
  
• Fairness, Integrity and Transparency, which ensures that competitive processes are fair, open, and rules-based. All potential vendors should be treated equally, and the process should feature clear evaluation criteria, unambiguous solicitation instructions, realistic requirements, and rules and procedures that are easy to understand.
  
  
• Effective International Competition, understood as giving all potential vendors timely and adequate information on UNDP requirements, as well as equal opportunity to participate in procurement actions, and restricting them only when it is absolutely necessary to achieve UNDP development goals; and
  
  
• In the best interest of UNDP, which means that any business transactions must conform to the mandates and principles of UNDP and the United Nations.

UNDP has to strictly observe its financial rules and regulations. While this may sometimes lengthen the procurement process, UNDP delegates a significant amount of authority to its Country Offices, has introduced more flexible methods for low-value/low-risk purchasing, and approves purchase orders electronically, all of which save time and money for the organization and its vendors.

 

More information on UNDP procurement is available here.

Hiring consultants

70% of UNDP's procurement expenditures are spent for services. These could be executed by companies or individuals. At the country office level, the first step in selecting Suppliers is often market research, particularly if the product or service has not previously been procured. Business Units may source Suppliers through an expression of interest for commonly procured goods, registration of prospective Suppliers at UNGM and/or business seminars, where applicable.
Every country office establishes and manages its own supplier database. Once a roster of potential qualified Suppliers has been generated, Business Units evaluate each Supplier's capabilities and resources to successfully perform on a contract, if awarded.

The key parameters, which guide Supplier appraisal, include:

• Technical capacity to deliver the goods and/or services as per schedule
• Financial strength, where the quick ratio is the most widely used test of a company's financial strength and liquidity
• The commitment of management to comply with UNDP General Terms and Conditions; and Evidence of meeting national or international quality standards for the product offered; or evidence of national and international acceptance of its services
• Production capacity to provide after-sales-service for the goods or services provided
• Environmental compliance (i.e. ISO 14000 Certification) and
• Participation in the UN Global Compact (preferrable, but nor mandatory).

INDIVIDUAL CONTRACT APPLICATION FORMS

Offeror’s letter to UNDP confirming their interest and availability for the individual contractor (IC) assignment –this form is required from all IC applicants and must be filled out to the best of the offeror's knowledge and sent back as a standard document indicating the offerror's financial proposals as well. 

DOWNLOAD THE FORM HERE

Form P11 is the United Nations Development Programme personal history form required from all individuals applying for the Service Contract (SC) and Individual Contract (IC) modalities. 

DOWNLOAD THE FORM HERE

 

UNDP Office in Azerbaijan announces a tender for:

REFERENCE: LTA for Pouch Service Provider

Request for Proposal for Event Management Services | E-Tendering Manual for Bidders | FAQs for Bidders | Responses to questions

 

UNDP projects announce tenders for:

Local Consultant: labour market assessment 

International Consultant for the purposes of the Rapid Assessment on particular vulnerabilities of women with disabilities and war veterans

REFERENCE: Procurement of visibility products under “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Selection of the international company to assist with consultancy services under the “Modernizing Vocational Education and Training (VET) Centers in Azerbaijan” EU grant programme l RFP

REFERENCE: Publication of modules RFQ VET COMEX 19/5

REFERENCE: Procurement of seeds for the targeted farmers under “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Procurement of Flour-mills for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

Procurement of vehicle for 1. Addressing rights and well-being of women with disabilities and veterans of the Nagorno-Karabakh conflict 2. Creating Inclusive and Decent Jobs for Socially Vulnerable Groups

Procurement of equipment within “Support to the establishment of Regional Industrial VET Competence Centre in Ganja” l Response to Questions 

REFERENCE:  Assessment of particular vulnerabilities of persons with disabilities, development of methodology for conducting monitoring and design and modeling the ‘ecosystem’ of disability employment services

REFERENCE: Procurement of  IT equipment for 1. Addressing rights and well-being of women with disabilities and veterans of the Nagorno-Karabakh conflict 2.Creating Inclusive and Decent Jobs for Socially Vulnerable Groups l Response to Questions | Responses to Questions_2

REFERENCE: Selection of the entity/company to conduct research on the needs of Internally Displaced Persons in Azerbaijan

Procurement of vehicle for 1. Addressing rights and well-being of women with disabilities and veterans of the Nagorno-Karabakh conflict 2. Creating Inclusive and Decent Jobs for Socially Vulnerable Groups

Request for quotation to purchase the equipment for the “Support to the establishment of Regional Industrial VET Competence Centre in Ganja l Clarifications l Response to Questions

REFERENCE: Procurement of equipment for land services for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Procurement of equipment for seed cleaning for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Preparation of curriculum and module teaching materials for short-term courses for Ganja State VE Center on Industry and Technology under the “Modernizing Vocational Education and Training (VET) Centers in Azerbaijan” EU grant programme l ToR l DEADLINE EXTENSTION

REFERENCE: Development of University Management System and Website within the “Capacity Building of the Azerbaijan Tourism and Management University” Project

REFERENCE: Procurement of vehicle for 1.Addressing rights and well-being of women with disabilities and veterans of the Nagorno-Karabakh conflict 2. Creating Inclusive and Decent Jobs for Socially Vulnerable Groups l Annex 2

Agro-technical services for the fields under UNDP “Conservation and sustainable use of globally important agro-biodiversity” Project

Procurement of fertilizer and pesticides under “Conservation and sustainable use of globally important agro-biodiversity” Project 

REFERENCE: Procurement of Monitoring Stations for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Selection of the company to assist with preparation of curriculums and module teaching materials for Vocational Education Training (VET) schools for industry and manufacture sectors under the “Modernizing Vocational Education and Training (VET) Centers in Azerbaijan” EU grant programme

REFERENCE: Procurement of a company for design and construction of Energy Efficiency Information Center for Nationally Appropriate Mitigation Actions (NAMAs) for low-carbon end-use sectors in Azerbaijan project l ANNEX

REFERENCE: Selection of a local company for Socio-economic and environmental baseline study under UNDP “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Procurement of Weather Stations for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Development of curriculums and module teaching materials for Icherisheher Centre for Traditional Art (ICTA) 

Selection of the local company for providing technological assistance for Food production under "Support to the development of small family businesses in the Sheki- Zaqatala Economic Zone through ABAD regional centre in Balakan" project

Selection of the local company for providing technological assistance for Handicraft products under "Support to the development of small family businesses in the Sheki- Zaqatala Economic Zone through ABAD regional centre in Balakan" project

REFERENCE: Procurement of equipment on lta basis within the “Economic Empowerment for Entrepreneurship and Employment ”, "Women’s Economic Empowerment in South Caucasus“ Projects l Responses to Questions l Responses to Questions 2

REFERENCE: Purchasing of vehicles for the State Customs Committee of the Republic of Azerbaijani within “Support to the Development of Red Bridge Border Crossing Point between Azerbaijan and Georgia” Project

REFERENCE: Procurement of multiple handcrafting equipment and related supplies for project within the “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan” 

REFERENCE: Installation of various equipment, packaging and seeds for selected families within the “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan” 

REFERENCE: Procurement of Energy Efficient vehicle for Nationally Appropriate Mitigation Actions (NAMAs) for low-carbon end-use sectors in Azerbaijan | Extension of Deadline | Annex 1;2;3

Procurement of fertilizer under “Conservation and sustainable use of globally important agro-biodiversity” project

Procurement and installation of aviaries for chicken and pheasant breeding within “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan" project

Installation of electric stoves for production of dry persimmons for “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan” project

Woodwork Equipment for Jalilabad  VET Lyceyum within “Establishment of Regional VET Centre of Excellence in Lankaran Economic Region"

Local (Azerbaijani) Consultant on Sustainable Road Transport | TOR | Offeror's letter to UNDP

Local (Azerbaijani) Key Expert for EE (energy-efficient) Buildings to lead implementation of “Green Building NAMA”  | TOR | Offeror's letter to UNDP

Local Technical Consultant on GHG Emissions Measurement, Reporting and Verification (MRV) for transport | TOR | Offeror's letter to UNDP

Local Technical Consultant on GHG Emissions Measurement, Reporting and Verification (MRV) for buildings | TOR | Offeror's letter to UNDP

REFERENCE: renovation of workshop within the “Modernizing Vocational Education and Training (VET) Centers in Azerbaijan” EU grant programme

REFERENCE: Procurement and Installation of the equipment for ice-cream production within “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan” RFQ Ref No ABAD 18/05

REFERENCE: Procurement and installation of the equipment for production of packaged food products within “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan ” Ref No ABAD 18/06

REFERENCE: Procurement of visibility products under “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: UPU/2/18 Procurement of Mail Trucks within UPU Technical Cooperation Project

REFERENCE: RFQ 18/VET Equipment for occupations in industry sector

REFERENCE: RFQ 18/VETGANJA training board equipment

Local (Azerbaijani) Consultant on Sustainable Road Transport | TOR

Expression Of Interest for procurement of goods and services for Projects under ‘Support to women social and economic empowerment’

REFERENCE: Selection of a specialized local company /laboratory to assist to collect soil samples and conduct laboratory analysis services for soil organic carbon (SOC) calculations | TOR

CALL FOR PROPOSALS: PROMOTING THE ROLE OF CIVIL SOCIETY IN GENDER-SENSITIVE SDGs IMPLEMENTATION | ANNEX A | ANNEX B | ANNEX C | ANNEX D | ANNEX E | Questions and Answers

REFERENCE: Agrotechnical care services  for the fields under UNDP “Conservation and sustainable use of globally important agro-biodiversity” Project 

REFERENCE: Procurement of freezer storage for fruits for project within the “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan”

REFERENCE: Installation of Mushroom greenhouse project within the “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan” 

REFERENCE: Procurement of carpet looms and related supplies for project within the “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan” 

REFERENCE: Procurement of seed for the targeted farmers under “Conservation and sustainable use of globally important agro-biodiversity” Project

Local Technical Consultant on GHG Emissions Measurement, Reporting and Verification (MRV) for transport | TOR | Offeror's letter to UNDP

Local (Azerbaijani) Key Expert for EE (energy-efficient) Buildings to lead implementation of Green Building NAMA | TOR | Offeror's letter to UNDP

Local (Azerbaijani) Key Expert for EE Buildings

 Local (Azerbaijani) Consultant on Sustainable Road Transport | TOR | Offeror's letter to UNDP

REFERENCE: Teaching materials. RFQ SLFM/modules printing reannouncement

REFERENCE: Development of curriculums and module teaching materials for Vocational Education Training (VET) schools in GANJA under the “Modernizing Vocational Education and Training (VET) Centers in Azerbaijan” EU grant programme. № RFP VET GANJA II 2018/2019 | TOR

REFERENCE: Selection of the company to assist with preparation of curriculums and module teaching materials for Vocational Education Training (VET) schools for industry and manufacturing sectors under the “Modernizing Vocational Education and Training (VET) Centers in Azerbaijan” EU grant programme. № RFP VET 2018/2019

REFERENCE: Construction of Agro Service and cabinet maker classroom to assist the project within the “Modernizing Vocational Education and Training (VET) Centers in Azerbaijan” EU grant programme 

Procurement of Reagents for Gen Bank under “Conservation and sustainable use of globally important agro-biodiversity” Project

Procurement of IT equipment for Gen Bank under “Conservation and sustainable use of globally important agro-biodiversity” Project

Procurement of laboratory equipment for the Central Expertise Administration of the State Customs Committee within “Support to the Development of Red Bridge Border Crossing Point between Azerbaijan and Georgia” Project

Procurement IT equipment for the State Customs Committee of the Republic of Azerbaijan within “Support to the Development of Red Bridge Border Crossing Point between Azerbaijan and Georgia” Project

REFERENCE: Procurement of Mobile Laboratory for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Development of a visitor center under “Increasing Representation of Effectively Managed Marine Ecosystems in the protected area system” (Azerbaijan) 

Procurement of the equipment for creating a Mobile Signature Project within the Electronic Signature

Procurement of equipment for improvement capacity of National Gen Bank under “Conservation and sustainable use of globally important agro-biodiversity” Project

Procurement of freezer and conditioners for National Gen Bank under “Conservation and sustainable use of globally important agro-biodiversity” Project

Procurement of vehicle for mobile laboratory under “Conservation and sustainable use of globally important agro-biodiversity” Project REFERENCE: RFQ/ADB/05/18

Procurement of the company to assist with international consultancy services under the “Modernizing Vocational Education and Training (VET) Centers in Azerbaijan” EU grant programme | RFP

CALL FOR EXPRESSION OF INTEREST for participation in the activities of the project Promoting the Role of Civil Society in Gender-Sensitive SDGs Implementation

Procurement of a company for Supply and Installation of high efficiency compressors, closure of wells and capturing of associated natural gas with low energy efficiency on Siyazan Oil Fields of SOCAR | Questions and Answers