Procurement at UNDP

In order to fulfil its mandate and achieve its vision of empowered lives and resilient nations, UNDP must procure a significant volume of goods and services. As a public organization entrusted with donor funds and committed to supporting developing economies, UNDP works to improve access to quality assured supplies in a cost effective and reliable way. We do this by abiding the following principles:

  • Best Value for Money, which consists of the selection of the offer that best meets the end-users’ needs and that presents the best return on investment. Best Value for Money is the result of several factors, including quality, experience, the vendor’s reputation, life-cycle costs and benefits, and parameters that measure how well the good or service allows the organization to meet its social, environmental or other strategic objectives.

  • Fairness, Integrity and Transparency, which ensures that competitive processes are fair, open, and rules-based. All potential vendors should be treated equally, and the process should feature clear evaluation criteria, unambiguous solicitation instructions, realistic requirements, and rules and procedures that are easy to understand.

  • Effective International Competition, understood as giving all potential vendors timely and adequate information on UNDP requirements, as well as equal opportunity to participate in procurement actions, and restricting them only when it is absolutely necessary to achieve UNDP development goals; and

  • In the best interest of UNDP, which means that any business transactions must conform to the mandates and principles of UNDP and the United Nations.

UNDP has to strictly observe its financial rules and regulations. While this may sometimes lengthen the procurement process, UNDP delegates a significant amount of authority to its Country Offices, has introduced more flexible methods for low-value/low-risk purchasing, and approves purchase orders electronically, all of which save time and money for the organization and its vendors.

 

More information on UNDP procurement is available here.

UNDP Policy against Fraud and other Corrupt Practices

Hiring consultants

70% of UNDP's procurement expenditures are spent for services. These could be executed by companies or individuals. At the country office level, the first step in selecting Suppliers is often market research, particularly if the product or service has not previously been procured. Business Units may source Suppliers through an expression of interest for commonly procured goods, registration of prospective Suppliers at UNGM and/or business seminars, where applicable.
Every country office establishes and manages its own supplier database. Once a roster of potential qualified Suppliers has been generated, Business Units evaluate each Supplier's capabilities and resources to successfully perform on a contract, if awarded.

The key parameters, which guide Supplier appraisal, include:

  • Technical capacity to deliver the goods and/or services as per schedule
  • Financial strength, where the quick ratio is the most widely used test of a company's financial strength and liquidity
  • The commitment of management to comply with UNDP General Terms and Conditions; and Evidence of meeting national or international quality standards for the product offered; or evidence of national and international acceptance of its services
  • Production capacity to provide after-sales-service for the goods or services provided
  • Environmental compliance (i.e. ISO 14000 Certification) and
  • Participation in the UN Global Compact (preferrable, but nor mandatory).

INDIVIDUAL CONTRACT APPLICATION FORMS

Offeror’s letter to UNDP confirming their interest and availability for the individual contractor (IC) assignment –this form is required from all IC applicants and must be filled out to the best of the offeror's knowledge and sent back as a standard document indicating the offerror's financial proposals as well. 

DOWNLOAD THE FORM HERE

Form P11 is the United Nations Development Programme personal history form required from all individuals applying for the Service Contract (SC) and Individual Contract (IC) modalities. 

DOWNLOAD THE FORM HERE

Procurement notices

 

UNDP Office in Azerbaijan announces a tender for:

UNDP projects announce tenders for:

RFQ Nº UNFPA/AZE/RFQ/21/004: Design and production of disability media campaign and communication products for promoting rights of women with disabilities and the veterans of Naqorno Karabakh conflict

RFQ Reference: LTA for Rent of office premises for the "Promoting Competitiveness, Collaboration and Modernization in Fruit and Vegetable Sector in Lankaran Economic Region" 

RFQ Reference: M30042021 RFQ for Various Manufacturing Machinery

RFQ Reference: Procurement of Personal Protective Equipment for humanitarian mine clearance operations for Azerbaijan National Agency for Mine Action (ANAMA)

RFQ Reference: LTA for Rent of office premises for the "Promoting Competitiveness, Collaboration and Modernization in Fruit and Vegetable Sector in Lankaran Economic Region"

RFQ for shoe making Equipment and Accerssories Re-announcement

Request for Proposals (RFP) for Capacity assessment of small-sized CSOs | Terms of Reference for Institutional Consultancy of the Organizational Capacity Assessment

Call for Expression of Interest for participation in the activities of the project “Developing innovation-driven and sustainable civil society in Azerbaijan” “Azərbaycanda innovasiya əsaslı və dayanıqlı vətəndaş cəmiyyətinin inkişafı” layihəsi çərçivəsində həyata keçirilən tədbirlərdə iştirak etməyə Marağın İfadə Olunması üçün Çağırış | Questions and answers / Sual - cavab

REFERENCE: Agro-technical services for the fields of “Conservation and sustainable use of globally important agro-biodiversity” Project

RFQ Reference: IF15032021 RFQ for Industrial display fridges and other related industrial equipmentPre-Bid Meeting Minutes

RFQ Reference: LHA15032021 RFQ for Large Household Appliances | Pre-Bid Meeting Minutes

RFQ Reference: SH15032021 RFQ for Shoe making Equipment and Accerssories

RFQ Reference: Publication of modules RFQ PIETA 1 Re-advertisement

RFQ Reference: GEN07122020 Procurement of Generators

RFQ Reference: AC19022021 E-learning platform courses and simulation platform 

RFQ Reference: Publication of modules RFQ PIETA 1

RFQ Reference: : LTA for procurement of BT/17/02/2021 (Small Tools for beauty and barbershops)

REFERENCE: RFP for Special services in VET №3 

REFERENCE: RFP for Selection of the local company for providing ToT Experts/Technologists for carpet weavers under "Support to the development of small family businesses in the Sheki- Zaqatala Economic Zone through ABAD regional centre in Balakan" project. RFP N ABAD 01/2021 Terms of Reference

REFERENCE: Company to provide consultancy services for preparation of the design for renovation or re-construction and assess equipment needs and prepare technical specifications. № RFP_02 VET4FUTURE 2021 

REFERENCE: Infrastructure Improvement for improvements and signs according to the international standards within project ‘Addressing rights and wellbeing of women with disabilities and veterans of the Nagorno-Karabagh conflict’ 

REFERENCE: Contract for Supply and Delivery of car washing/service equipment on DAP Incoterms 2010 various project locations under UNDP projects

RFQ Reference: Procurement of materials and equipment’s on restoration works required for “Aztelekom” LLC of the Ministry of Transport, Communications and High Technologies. |Responses to Bidders Questions | Response to questions | Response to questions 2

REFERENCE: Contract for Supply and Delivery of car washing/service equipment on DAP Incoterms 2010 various project locations under UNDP projects

RFQ Reference: : LTA for procurement of cooking /bakery business equipment CE/23/12/2020 |LTA for procurement of cooking /bakery business equipment.doc | eTendering brief notes for bidders | FAQ for bidders | UNDP eTendering User Guide for Bidders |Questions&Answers | Supplemented Information on Deadlines Extension and Pre-Bidd Conference | 2nd extension of the deadline for submission of quotations | 3rd extension of the deadline for submission of quotations |Minutes of Pre-Bid Meeting

RFQ Reference: CTR18122020 RFQ Tire Repair and Car Repair Equipment and Accessories |RFQ for Tire Repair  and Car Repair Equipment

RFQ Reference: Supply and Delivery of Computers, Printers and other IT equipment on the basis of DAP Incoterms 2010 to various project locations under UNDP projects 

REFERENCE: RFQ for Supply and Delivery of furniture for the Inclusivity Art School, located in Baku 

RFQ Reference: AC07122020|RFQ for Air Compressors |Responses to Bidders Questions | RFQ for Air Compressors Word

RFQ Reference: Procurement of a company for Provision of services for development of a video/movie documentary about the objectives, progress, results, lessons-learned and follow-up awareness-raising on the energy efficiency in the frame of Nationally Appropriate Mitigation Actions (NAMAs) for lowcarbon end-use sectors in Azerbaijan 

RFQ Reference: RFQ for procurement of photo and video equipment FV/03/12/2020 | Responses to Bidders Questions

RFQ Reference: Procurement of lifting equipment for beneficiaries of “Conservation and sustainable use of globally important agro-biodiversity” Project. REFERENCE №: RFQ/ABD/10/20 

RFQ Reference: Procurement of materials and equipment’s on restoration works required for “Aztelekom” LLC of the Ministry of Transport, Communications and High Technologies. |Responses to Bidders Questions | Responses to Biddres Questions 2

REFERENCE: Development of the Long-term Low Emission Development Strategy (LEDS) of Azerbaijan within the EU4climate project | Final LEDS TOR | DEADLINE EXTENSION

RFQ Reference: Long Term Agreement (LTA) for Supply, Delivery and Installation of Furniture on the basis of DAP Incoterms 2010 to various project locations under UNDP projects F01/11/2020 |Responses to Bidders Questions |Minutes of pre-bid meeting |Request for Quotation (RFQ)

RFQ Reference: Procurement of educational materials for beneficiaries of “Conservation and sustainable use of globally important agro-biodiversity” Project. REFERENCE №: RFQ/ABD/09/20 

RFQ Reference: Procurement of a company for supply and installation of water treatment equipment in the frame of Nationally Appropriate Mitigation Actions (NAMAs) for lowcarbon end-use sectors in Azerbaijan

RFQ Reference: Procurement of a company for supply and installation of Video conference systems for “Orxus” Public Ecological Information Center of the Ministry of Ecology and Natural Resources in the frame of Nationally Appropriate Mitigation Actions (NAMAs) for low-carbon end-use sectors in Azerbaijan

REFERENCE: RFP for two Lot services in the frame of Nationally Appropriate Mitigation Actions (NAMAs) for low-carbon end-use sectors in Azerbaijan, 00090628: Lot 1. Provision of publishing/printing services of the NAMA project reports in a Guidebook/Brochure format. Lot 2. Provision of services for development of a video/movie documentary about the objectives, progress, results, lessons-learned and follow-up awareness-raising on the energy efficiency;

REFERENCE: Consulting company to develop strategic documents covering development aspects, communication strategy and re-branding as well as trainings of VET schools. № RFP_01 VET4FUTURE 2020 |Terms of Reference 

Re-advertisement - REFERENCE: Contract for Supply and Delivery of Kitchen equipment based on DAP Incoterms 2010 various project locations under UNDP projects 

REFERENCE: Procurement of visibility products under “Conservation and sustainable use of globally important agro-biodiversity” Project REFERENCE: RFQ/ABD/08/20

REFERENCE: Procurement of tractors for the beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project REFERENCE: RFQ/ABD/07/20 

REFERENCE: Vehicle for “Conservation and sustainable use of globally important agro-biodiversity” Project RFQ/ABD/06/20

REFERENCE: Supply and Delivery of Musical Instruments and Accessories on the basis of DAP Incoterms 2010 to various project locations in Azerbaijan 

REFERENCE: LCR/23102020 Supply and Delivery of Bee Colonies, Beekeeping Tools, Beehive Boxes and Equipment on the basis of DAP Incoterms 2010 to various project locations under UNDP projects 

REFERENCE: RFQ for Supply and Delivery of furniture for the Inclusivity Art School, located in Baku 

REFERENCE: RFP for 2 Lot services in the frame of Nationally Appropriate Mitigation Actions (NAMAs) for low-carbon end-use sectors in Azerbaijan, 00090628: Lot 1. Provision of publishing/printing services of the NAMA project reports in a Guidebook/Brochure format. Lot 2. Provision of services for development of a video/movie documentary about the objectives, progress, results, lessons-learned and follow-up awareness-raising on the energy efficiency;

REFERENCE: Procurement of medical masks within UNDP project “VET for the future: development of VET providers’ excellence in Azerbaijan” For more information:  |eTendering brief notes for bidders  |FAQ for bidders  |User Guide for Bidders  |New Atlas Login page  |Responses to Bidders Questions

REFERENCE: Procurement of seeds and agro-technical services for the fields of “Conservation and sustainable use of globally important agro-biodiversity” Project RFP/ABD/02/20

REFERENCE: Contract for Supply and Delivery of Kitchen equipment based on DAP Incoterms 2010 various project locations under UNDP projects 

REFERENCE: Procurement of equipment for AzDataCom Network’s further upgrade REFERENCE: RFQ/ADB/02/18 re-announcement

REFERENCE: Procurement of equipment for organic fertilizer production for beneficiaries of the “Conservation and sustainable use of globally important agro-biodiversity” Project

REFERENCE: Long Term Agreement (LTA) for Supply and Delivery of Greenhouses, drip irrigation systems and heating equipment, generators for UNDP projects l AZE l Deadline extension l Notification l Q&A l Minutes

REFERENCE: Infrastructure Improvement for improvements and signs according to the international standards within project ‘Addressing rights and well-being of women with disabilities and veterans of the Nagorno-Karabagh conflict

Handcrafting supplies support to Project families as post-COVID19 business re-launching measure for “Support to the development of small family businesses in the Sheki-Zaqatala Economic Zone through ABAD regional centre in Balakan” RFQ ABAD 04/2020

REFERENCE: RFQ for educational materials for beneficiaries of “Conservation and sustainable use of globally important agro-biodiversity” Project

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